Our client, a major player in the green energy and clean tech sector, is undergoing a period of significant expansion. As a result, they have engaged exclusively with us in Cpl to recruit a talented, energetic, and ambitious Operations Coordinator to join their team in Limerick.
The Role
As Operations Coordinator you will be responsible for coordinating timesheet and payroll processes, ensuring the integrity and timeliness of workforce data, and supporting billing and commercial activities. In addition, you will assist with manpower planning, workforce coordination, and day-to-day operational admin related works. The Operations Coordinator also supports training, certification, and compliance efforts by maintaining accurate records, tracking required training, and ensuring adherence to internal systems and external regulatory standards. Working closely with all departments across the business, this role requires strong attention to detail, organisation, and the ability to manage multiple priorities in a fast-paced, project-driven environment.
Timesheets & Payroll Processing
Coordinate the setup and distribution of daily sign-in sheets and weekly payroll templates to site supervisors.
Collect and consolidate weekly hours submissions from supervisors into a master payroll file.
Verify accuracy of payroll data, including job coding, hours worked, lodge payments, and mileage expenses.
Collaborate with other Operations Administrators to ensure completeness and consistency of data.
Review holiday schedules and follow up on discrepancies with supervisors and managers.
Compile and submit employee expense reports (with supporting receipts) for approval.
Submit finalized timesheets, signed summaries, and expenses to Payroll within required deadlines.
Respond to payroll-related queries and support employees, including payslip inquiries.
Provide weekly reporting of site hours to the Health & Safety team.
Commercial Support and Workforce Coordination
Maintain daywork registers and ensure accurate application of rates (updated weekly).
Support the billing cycle, including data analysis, validation, and invoice preparation.
Provide administrative and financial support to operations as needed.
Assist with manpower planning and logistics, including employee assignments across projects and locations.
Coordinate site inductions and track completion status.
Support scheduling and workforce deployment activities.
Participate in and support weekly operations and manpower meetings.
Perform general administrative duties to support business operations.
Training, Certification, & Compliance Support
Maintain and manage employee and contractor training records and certifications.
Update internal and external systems (e.g., Dulann, Flex/ESB portals, training matrix).
Assign required training and track completion to ensure compliance.
Prepare and submit training documentation to clients as required.
Support increased training administration demands during outage and peak project periods.
Maintain and support Health, Safety, Quality, and Environmental systems.
The Offer
This is a permanent fully onsite role based in Limerick city, with base salary depending on the candidate’s experience, plus benefits package.
This role is based in our client’s office in Limerick city. It requires some minimal travel, and the candidate must have flexibility and ability to travel to various locations as needed from time to time.
Hours of work: Monday to Friday 8am – 5pm (1 hour lunch).
Candidates with restricted visas/work permits will not be considered.
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