This position will be filled on a two-year fixed term contract.
Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly.
Job Function The Assistant Librarian (Systems & Electronic Resources) is responsible for managing and optimising the librarys core digital systems and platforms, ensuring seamless access to resources and supporting high-quality digital services for students, staff, and researchers.
The Assistant Librarian will lead and support the implementation, configuration, and ongoing management of the IPA Digital Knowledge Exchange, a new digital repository.
This includes responsibility for technical setup, metadata standards, workflows, data quality, integrations with existing IPA systems, and end-user support.
The postholder will work closely with library colleagues, ICT and academic staff to ensure that the repository supports open access, research visibility, compliance, and long-term digital preservation.
The role also requires working with library colleagues in providing a library reference desk service to all IPA staff, students and researchers.
The role Responsibilities: IPA Digital Knowledge Exchange Project Lead the technical implementation and configuration of the institutional repository.
Develop ingestion workflows, metadata application, quality control processes, and documentation.
Ensure the repository supports key scholarly communications functions including open access and research impact.
Manage integrations with other institutional systems such as: Koha LMS Identity management systems (e.g.
Ezproxy, SSO, SAML) Library Resource Discovery Tools ORCID, DOI/DataCite services Provide training and support for staff and researchers submitting materials.
Ensure long-term sustainability through monitoring, upgrades, backups, and digital preservation practices.
Collaborate with IT and external vendors on infrastructure, hosting, and technical support.
Monitor repository analytics, generate reports, and contribute to research visibility initiatives.
Library Systems Administer, configure, and maintain the Koha LMS, including modules for cataloguing, circulation, acquisitions, serials and analytics.
Manage the EBSCO Discovery Service, ensuring intuitive access, search optimization, and integration with all electronic resources.
Manage electronic resource access including authentication, proxy configuration, link resolver maintenance, troubleshooting access issues, and coordinating with vendors.
Support system integrations across the digital library environment (e.g.
APIs, OAIPMH, KBART, SUSHI).
Support system upgrades, migrations, testing, and quality assurance processes.
Serve as the primary technical liaison between the library, IT services, vendors, and consortia.
Ensure systems adhere to accessibility standards (e.g., WCAG) and data protection requirements (e.g.
GDPR).
Develop and maintain technical documentation, system configuration records, troubleshooting guides, and staff training materials.
General To deal with user queries either in person at the Library Inquiry Desk or by phone, e-mail and webchat as part of the library reference desk service rota.
Provide day-to-day technical support for library staff and users.
Contribute to digital strategy development, service improvement initiatives, and library modernisation projects.
Participate in cross-library teams, working groups, and committees.
Support staff training and capability-building in digital tools and systems.
Assist with data quality projects, metadata enhancement, and workflow optimisation.
Deliver excellent customer service and maintain professional relationships across the organisation.
To provide information services to library users including research support, literature searching, referencing, academic integrity etc.
To promote the use of the Library.
Undertake other duties as required to support the mission and strategic goals of the library.
Essential Criteria: Recognised post-graduate library and information studies qualification.
(recognised by the Library Association of Ireland) Strong understanding of library systems (in particular Koha LMS).
Minimum 3 years experience administering and supporting library management systems Desirable Criteria: Knowledge Knowledge of institutional repository platforms and research dissemination workflows.
Metadata standards: MARC21, Dublin Core, RDA, MODS, METS.
Interoperability standards: OAI-PMH, REST APIs, SUSHI, KBART.
Principles of digital preservation, open access, and research visibility.
Authentication/access: SAML, Shibboleth, EZproxy, OpenAthens.
Accessibility and UX standards relevant to digital library platforms.
Proficiency in Microsoft Office.
GDPR and data security principles.
Understanding of relational databases and SQL desirable.
Experience Hands-on experience with repository management or digital asset systems.
Experience configuring and troubleshooting access to electronic resources.
Track record of contributing to system implementations, upgrades, or migrations.
Experience preparing documentation, workflows, and user guides.
Evidence of effective collaboration with IT teams and external vendors.
Skills Strong report design, presentation and layout skills Strong interpersonal skills and commitment to quality, delivering excellent customer services.
Strong technical troubleshooting and problem-solving skills.
Strong attention to detail and commitment to data accuracy.
Excellent communication skills, including explaining technical concepts to non-technical staff.
Project planning, testing, and documentation skills Personal Attributes Proven ability to work on own initiative and work in a dynamic, flexible team environment.
Demonstrate flexibility in adapting to changing requirements.
Flexible approach to working hours as the demands of the post may require work outside normal office working hours from time to time.
Commitment to continuous improvement, self-development and learning to meet the evolving requirements of the department.
How to Apply Completed application forms must be uploaded via the Conscia Talent website no later than 1pm (Irish time) on Wednesday 6th May 2026.
Applications will not be accepted by any other method, nor if received after the closing date. xsokbrc
CV's will not be considered.
Skills: Presentation Skills interpersonal Problem Solving Attention to detail Benefits: Work From Home