Bid Executive Permanent | Hybrid | Dublin A leading corporate organisation is seeking a Bid Executive to join their collaborative and high-performing Business Development team. This is a fast-paced role where you will manage end-to-end bid and tender processes, playing a key part in helping the organisation win high-value opportunities across a range of sectors. Why Join? Competitive salary and excellent benefits Be part of a respected corporate organisation with a strong market reputation Join a welcoming, inclusive, and collaborative team culture Long-term career development opportunities The Role: As a Bid Executive, you will: Take ownership of assigned bids and tenders, managing each stage from opportunity identification to submission Monitor tender platforms to identify upcoming opportunities Review and interpret tender documents, identifying key requirements and timelines Draft high-quality, tailored responses using existing content and input from internal teams Coordinate with stakeholders to compile content and ensure accuracy Ensure submissions meet all requirements and deadlines Maintain bid records, including success rates and relevant metrics Support broader Business Development initiatives and projects as needed Requirements: 2+ years experience in bid/tender coordination, ideally in corporate or professional services Strong understanding of bid management and tendering best practices Excellent attention to detail and ability to manage multiple projects and deadlines Proficiency in Microsoft Word, PowerPoint, and Excel Strong written and verbal communication skills Self-motivated, confident, and able to work independently and collaboratively If you are interested in this role, please send your CV to Jo in Lex Consultancy. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Bid Executive Tender Executive Proposals Executive
A global financial multinational organisation in Dublin 2 is seeking an experienced Office & Facilities Manager to oversee workplace operations and deliver office strategy at its Dublin office. This role is offered on a 1518-month maternity leave contract and is fully onsite with flexibility. The successful candidate will play a key role in ensuring the Dublin office runs efficiently, safely, and in line with organisational standards, while creating a positive and seamless workplace experience for employees, clients, and visitors. Key Responsibilities Manage all day-to-day office services, including reception, catering, cleaning, maintenance, mail, and porter services Ensure a safe, secure, and compliant workplace, monitoring building systems (HVAC, electrical, plumbing, utilities) and coordinating maintenance or upgrades Plan and manage office layouts, workspace capacity, fit-outs, and furniture procurement Build strong relationships with vendors, service providers, and building management to ensure high-quality delivery and value for money Coordinate onboarding and offboarding, supporting employees with a smooth workplace transition Lead office-wide events, meetings, and initiatives that enhance employee engagement Collaborate with cross-functional teams, including IT, HR, and Executive Assistants, to support office-related projects Oversee corporate travel arrangements, sustainability reporting, and departmental budgets Provide backup and support for the AVP, Head of Administration & Facilities Europe, including participation in regional or global projects Candidate Requirements: Extensive experience in office management, facilities management, or workplace services, ideally in a multinational environment Strong knowledge of real estate, leases, contracts, fit-outs, and vendor management Proven experience managing workplace projects and delivering high-quality service to employees and visitors Excellent organisational skills with the ability to manage multiple priorities and deadlines Strong interpersonal and communication skills, capable of engaging with senior stakeholders and cross-functional teams Proactive, solution-focused, and able to work independently as well as part of a team Professional, approachable, and flexible, maintaining discretion and confidentiality at all times Proficient in Microsoft Office; comfortable with workplace or facilities management systems Benefits Salary €70,000 plus completion bonus 25 days annual leave Pension Comprehensive healthcare This is a fantastic role for a motivated and highly organised individual who enjoys creating an efficient and welcoming workplace in a global collaborative environment. To apply for this role, please contact Richard Minchin on the Lex Consultancy team. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Vendor, contract, and fit-out project mgt exp 5 years min experience People / Lead exp desirable
Facilities Coordinator (On-Site) Dublin 2 Join a leading regulatory body driving sustainable growth, innovation, and international investment. Location: Dublin 2 Department: Facilities Salary Scale: €52,026 Contract Type: Permanent About the Role: Our client is seeking a Facilities Coordinator to join a dynamic team, ensuring smooth delivery of soft services, front-of-house operations, and supporting project delivery across Dublin headquarters and regional offices. You will manage multi-site facilities contracts, oversee soft services, support hard services, and contribute to projects and climate action initiatives. You will act as the main point of contact for contractors, stakeholders, and internal teams, maintaining the highest standards across all facilities operations. Key Responsibilities Manage day-to-day facilities operations across multiple office locations, including facilities management and maintenance contracts. Oversee delivery of Soft Services, including Reception, Security, Alarm Monitoring, Waste Management, Pest Control, Cleaning, Plant Maintenance, and Window Cleaning. Review Planned Preventative Maintenance (PPM) reports and ensure recommendations are actioned in a timely manner. Project manage external contractors to ensure works are delivered on time, within budget, and to agreed standards. Coordinate room setups for internal events, meetings, and visitor bookings. Support property and lease management activities, including preventative maintenance planning. Assist with procurement and tender processes in line with Government and public agency best practice. Ensure full compliance with Health & Safety policies and Government Procurement regulations. Prepare reports, business cases, and proposals for presentation to committees and/or the Board as required. Key Competencies Excellent communication and interpersonal skills Strong client-focused and stakeholder relationship management Creative problem-solving with a proactive and innovative approach Proven project management capability with strong negotiation and influencing skills Requirements Proven experience managing Soft Services across multi-site facilities Minimum 3+years experience in Facilities Contract Management (Soft Services) Level 8 Degree in Business or a relevant sector-related discipline (NQF recognised) essential Full, clean driving licence Ability to work independently, manage competing priorities, and operate effectively under pressure Flexibility to work outside standard office hours when required Proficient in MS Word, Excel, and PowerPoint Strong commercial awareness with working knowledge of Hard Services Interested? Send your CV to Philly Lambe at Lex Consultancy Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: facilities coordinator facilities executive facilities
Irish Aviation leasing company with global reach are seeking a Legal Executive with experience in a fast-paced environment. You will need to have worked as a Legal Executive in any area of Banking, Finance or Aviation Finance in a Commercial Law Firm or Professional Services Firm. This role will be based out of their Ballsbridge Offices and support a team of Lawyers working on complex transactions. This role is not suitable for candidates pursuing FE1 examinations or a legal training contract. Duties in this role will include: Administration related to transaction documents through all transaction stages structuring, diligence, documentation and closing. Document management printing, scanning, preparation of bibles and binders of documents. Ensuring all deadlines are met and processes maintained in line with internal standards. Supporting in the maintenance of filing system. Filing of forms with CRO. Drafting primary transaction documents and enacting changes as required by Lawyers on the team. Preparation of project documentation. Updating project trackers and liaising with stakeholders to ensure deadlines are adhered to. Essential experience for this role; Minimum of 2 years working as a Legal Executive / Paralegal in a busy Corporate environment ideally in Financial Services and/or a Commercial Law firm. University degree in Law or Business Strong experience in working with commercial contracts, transaction documents, CRO requirements. If you are available in an ongoing capacity and would like to be considered for this role please submit your CV for this role today. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Drafting agreements Aviation Finance Leasing
Human ResourcesAdministrator This is an exciting opportunity to gain hands-on experience in a dynamic environment where no two days are the same! Role:HRAdministrator Location:Head Office in Ashtown, Dublin 7 Contract:Full-time, permanent Hours:08:30 17:30 Candidates must have a full drivers licence and their own transport. What Youll Do: As a HRAdministrator, youll be at the heart ofHR operations - From managing new hires, to handling payroll, tooffboarding, youll develop a wide range of HR skills while working alongside an experienced People Business Partner and Director. Key Responsibilities: Manage the HRinbox and assist with people-related queries. Maintain and update HR systems, ensuring data accuracy and that changes are made efficiently. Coordinate recruitment processes, from interviews to onboarding. Assist with probation process for candidates. Inputting monthly payroll changes to payroll and managing payroll queries. Administer employee changes documents; pay reviews, bonus letters, job promotions, etc. Management of Leave Requests. Managing new hires and off site inductions Contribute to various HR projects and initiatives. Ideal Candidate: 1-2 years previous HR Administrative experience. Exceptional attention to detail and organisation. Excellent communication skills with a people-first approach. Adaptability to work in a fast-moving, evolving environment. A developing knowledge of HR policies, employment law, and procedures. Experience with HR systems is a plus. CIPD qualification is beneficial but not essential. Please submit your CV to Anne Marie in Lex Consultancy today. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: HR Administrator HR Payroll HR Executive
We regularly receive requests for Temporary Legal Secretaries for our clients across various practice areas including commercial, litigation, property and corporate. If you want to be considered for a temp to perm opportunity, a great way to try before you commit or have a current holiday work visa, you are very welcome to apply! Temping offers variety, flexibility and is a fantastic way to enhance your skill set and broaden your experience and networks. Your experience may include: File and matter management Diary management Billing Support at Partner level Digital dictation Word processing Candidate Skills: You will ideally have Proven legal secretarial and administrative skill base Proficient computer and keyboard skills Accomplished understanding of legal secretary procedures and policies Excellent communication, prioritisation and multi-tasking skills Collaborative approach and attitude Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: legal pa Billing legal secretary
Marketing and Business Development Executive Location:Dublin Setup: Hybrid A leading corporate organisation in Dublin City Centre is seeking a Marketing and Business Development Executive to join their team. This is a great opportunity for a marketing and business development professional with3+ years experienceto take on a dynamic, hands-on role within a high-performing, collaborative environment. Key Responsibilities: Conduct market and industry research to identify and profile target clients Assist in preparing proposals, presentations, and client materials Support the planning and delivery of client-focused events and campaigns Maintain CRM systems and support data tracking and reporting Liaise with internal teams to ensure cohesive marketing and BD activity Contribute to marketing content, communications, and thought leadership initiatives Candidate Profile: 3+ years experience in a marketing or business development role, ideally within a corporate or professional services setting Proactive, detail-oriented, and commercially aware Strong communication, writing, and project coordination skills Comfortable using CRM systems, digital marketing platforms, and content tools Confident working with multiple stakeholders and managing competing priorities If you are interested in this position, please send your CV to Jo in Lex Consultancy. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Marketing Executive BD Executive Marketing and BD Executive
Large Law firm with a global presence and a thriving Dublin office are recruiting a Legal PA to support the Corporate team. This role offers a clear and well defined progression path, hybrid working and an exceptional benefits package. Dublin 2 offices Hybrid working environment Very strong salary plus benefits full healthcare, pension, life assurance, bonus up to 8% 35 hour working week This is a busy department and will require a candidate with strong experience as a Legal Secretary in a large commercial law firm whose skillset includes complex billing. Your duties will include: Providing administrative support to fee-earners across the team. Maintaining client records and case files on the CMS. Billing generating invoices, logging time and working on complex billing matters through billing software. Meeting preparation including coordinating calendars, agenda and papers preparation. Diary management and travel booking for Partners. Production of high-quality documents. Suitable candidates for this position will have: 2+ years experience as a Legal PA / Legal Secretary in a large, commercial law firm. Strong experience using Billing software, CMS, MS Office suite. For more information on this role please submit your CV to Sarah Ryan in Lex Consultancy. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: legal pa Billing legal secretary
Marketing & Events Manager Location: Dublin Setup: Hybrid A leading corporate organisation in Dublin City Centre is looking for a Marketing & Events Manager to join their dynamic team. This role is ideal for a strategic thinker who thrives on building relationships, delivering high-quality client events, and driving business growth through creative marketing and business development initiatives. What Youll Do: Lead the planning and execution of client-facing events that make an impact Identify new business opportunities through market and sector research Develop and implement tailored marketing and business development strategies Prepare compelling pitches, proposals, and client materials Collaborate with senior leadership and cross-functional teams to support growth Manage, coach, and inspire junior team members Ensure marketing and events align with overall client and business strategy Who You Are: 7+ years experience in marketing or business development, ideally in a corporate or professional services environment Proven experience managing and mentoring a team Confident engaging with senior stakeholders and delivering results Experienced in event-led business development campaigns Excellent communicator with strong project management and writing skills Comfortable using CRM systems, digital marketing tools, and data to drive decisions If you are interested in this role, please send your CV to Jo at Lex Consultancy. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Marketing Manager Events Manager Business Development Manager
A global multinational financial organisation is seeking an experienced Workplace & Facilities Manager to lead workplace services and office operations at its Dublin office. Reporting to the AVP, Head of Administration & Facilities Europe, this role will deliver workplace strategy and ensure a safe, compliant, and engaging environment for employees and visitors. Key Responsibilities: Manage all office support services (reception, facilities, catering, cleaning, post) Oversee workspace planning, office capacity, and fit-out projects Ensure compliance with H&S, duty of care, and building regulations Manage vendors, contracts, budgets, and service providers Oversee building systems, access control, and corporate travel Lead sustainability initiatives and office-wide events Partner with IT, HR, and senior stakeholders About You: 5 years min experience in workplace or facilities management Proven vendor, contract, and fit-out project management experience Highly organised, customer-focused, and detail-oriented Confident leader with excellent communication skills Package & Benefits: €60,000€70,000 salary Completion bonus Benefits package MondayFriday, 9:005:30 Hybrid working: 4 days office / 1 day WFH To Apply: Email Richard Minchin on the Lex Consultancy team Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Vendor, contract, and fit-out project mgt exp 5 years min experience People / Lead exp desirable
