WAYSTONE CENTRALISED SERVICES (IE) LIMITED is seeking a Senior Associate for Board Support Services in Dublin. The role involves drafting minutes, attending key meetings, and ensuring compliance with governance standards. Ideal candidates will have over three years of governance experience, strong communication skills, and the ability to manage multiple tasks under tight deadlines. This position offers the opportunity for remote or blended working arrangements, making it suitable for professionals looking to balance work and personal commitments. #J-18808-Ljbffr
Senior Associate - Board Support Services COE WAYSTONE CENTRALISED SERVICES (IE) LIMITED Ref: #JOB-2445097 Application Details In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy. Job Description Waystone leads the way in specialist services for the asset management industry. Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide. With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence. Responsibilities Draft minutes that reflect key deliberations and strategic points. Attend meetings when necessary to capture accurate records of discussions, decisions and action items. Ensure minutes adhere to organizational templates, governance standards, and confidentiality requirements. Deliver first‑draft minutes within agreed timelines and manage the review process with the relevant stakeholders. Incorporate feedback and maintain version control to produce polished, approved final minutes. Complete Document Execution Form for signing of minutes and file minutes securely in accordance with the team’s procedures. Extract and record action items, maintaining the Action Point Log where required. Provide quality oversight and guidance to junior minute takers to support consistency and accuracy across the team, and serve as the first point of contact for queries from junior team members. Respond to internal queries related to minutes and meeting records. Undertake minutes‑related project work as assigned and assist with the management and support of projects impacting the minutes team. Track team deliverables and keep all relevant trackers updated. Follow established minutes team procedures. Maintain, and refine procedures, templates, and process documentation for the minutes team. Experience and Qualifications The ideal candidate will have a strong command of the English language, with excellent grammar, spelling, and written communication skills, supported by at least three years of relevant company secretarial or governance experience, ideally including exposure to the funds sector. The candidate must be highly self‑motivated, proactive, and comfortable working in a fast‑paced environment with tight deadlines, demonstrating exceptional attention to detail and the ability to capture complex discussions accurately and impartially. Strong organisational, time‑management, and multitasking abilities are essential, along with excellent interpersonal skills and confidence to engage professionally with senior stakeholders. The candidate must maintain confidentiality, work both independently and as a supportive resource for junior team members, and show adaptability in contributing to process improvements and projects. Remote Working This vacancy is suitable for Remote/Blended working. Sector: financial and insurance activities. Career Level Experienced [Non‑Managerial] #J-18808-Ljbffr
