At Saoirse Domestic Violence Service we're looking for an Office and Compliance Executive to join our team. Full time (1 year - Fixed Term Contract) · Central Office (South West Dublin) - Fully onsite Saoirse Domestic Violence Services (SDVS) provide a range of support and accommodation services across South West Dublin and West Wicklow including a 24-hour helpline, safe refuge accommodation, safe house accommodation, children’s support services, community outreach support and court accompaniment. Purpose of the Role: Reporting to the CEO, this role is integral to maintaining the smooth operation of our organisation, focusing on key areas such as office support, record keeping, compliance and supporting the Board and management with statutory and regulatory reporting. The successful candidate will be responsible for supporting the management team with the development and delivery of quality services in a transparent, efficient and effective manner. Main Responsibilities: Office Support: Act as the first point of contact in our central office, ensuring a positive experience at every interaction. Ensuring the smooth operation of the office, including maintenance of visitor logs, meeting room bookings, office upkeep, management of clean desk policy, liaising with contractors and suppliers, and ensuring the office is stocked with basic supplies. Liaising with internal and external stakeholders as required. Minute taking at various meetings, ensuring minutes are accurate and distributed promptly following each meeting. Schedule meetings, venues and invitees as requested by CEO and management. Support the administration of our Salesforce eSafe client database, including daily management, system updates, auditing data input, and supporting with the referrals process. Implement new systems to enhance and improve administration processes in SDVS. Update our company website under management direction. Compliance: Maintaining board compliance registers and filings, and organising Board Meetings and Annual General Meeting (AGM) paperwork. Supporting the organisation’s Health and Safety Manager and committee to ensure items identified are actioned promptly. Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice. Support the Designated Liaison Person with the administration functions of child protection referrals. With the support of the CEO, carry out ongoing reviews of compliance with Charities Regulatory Authority Governance Code. Maintain the annual compliance calendar for the CEO and the Board, based on yearly requirements. Review and implement the Risk Management Framework to identify, monitor, and manage potential risks. What we can offer you: 7% employer Pension contribution through our Pension Scheme once probation is passed. 25 days annual leave exclusive of public holidays. Paid Sick leave scheme available once probation passed. 6 Months Paid Maternity leave (subject to a minimum of 1-year service). Funding towards 2 Doctor visits per year. Free Digital Doctor service. Educational Support offered as well as access to excellent training opportunities. Regular team building wellness days. Employee Assistance Programme with 24-hour support and counselling for staff and their families. About you: Qualification & Work Experience: Previous experience working in the NGO sector preferable. Minimum Qualification - Level 6 in Business Administration or other relevant qualification. Minimum of 2 years’ experience in a similar role. Knowledge & Skills: Proficiency in Microsoft Office Suite and other relevant software. Strong organisational and time management skills. Experience using a CRM system to record work. Excellent interpersonal communication skills. A proactive mindset with a solutions-oriented approach. Self-starter with an aptitude for supporting a client centred organisation. Apply for the job If you are interested in this role, please apply here with your CV and Cover Letter before the application closing date 19th November 2024. This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform. Due to the volume of applications we receive, it is not always possible to respond to all applications. Only shortlisted candidates for interview will be contacted. SDVS is an Equal Opportunities Employer. Job Types: Full-time, Fixed term Contract length: 12 months Pay: From €35,000.00 per year Benefits: Additional leave Bike to work scheme Company pension Employee assistance program On-site parking Sick pay Wellness program Schedule: No weekends Education: Advanced/Higher Certificate (required) Experience: NGO: 1 year (preferred) Office: 1 year (required) Work authorisation: Ireland (required) Work Location: In person Application deadline: 19/11/2024 Reference ID: Office and Compliance Executive #J-18808-Ljbffr
