Position: Clerical Officer - Administrative Coordinator - Regulatory Body Dublin 2 (Onsite 2 days per week) 2 Year FTC with a view to permanency Flexitime, Pension, 22 days Annual leave Salary: €31, 118 About the Role We are seeking an organised and detail-oriented Administrative Coordinator to join our clients Quality & Compliance Operations team. This role provides essential administrative and coordination support to ensure the smooth running of assessment, reporting, and quality management activities. Working closely with team managers and subject matter experts, youll help manage complex documentation, coordinate reviews, and support national and international reporting processes. This position is ideal for someone who enjoys structured work, multitasking, and working within a highly regulated or process-driven environment. Key Responsibilities Operational & Administrative Support Provide day-to-day administrative and coordination support to the quality and assessment function. Manage documentation, track deadlines, and assist with the preparation and collation of reports. Coordinate internal and external meetings, prepare agendas, and maintain accurate records and follow-ups. Liaise with colleagues and external partners to ensure timely distribution of documents and feedback. Respond to incoming queries, ensuring efficient issue resolution and excellent customer service. Support diary management, correspondence, and general office administration. Contribute to the delivery of specific projects or initiatives as required. Quality & Process Management Support the development, implementation, and improvement of internal processes and quality standards. Assist in maintaining and updating standard operating procedures (SOPs). Participate in internal audits and follow up on corrective actions. Help ensure compliance with organisational policies and external regulatory guidelines. Performance & Team Support Work closely with managers to set and monitor performance goals. Report progress against targets and contribute to continuous improvement initiatives. Foster a collaborative, positive, and professional working environment. Participate in training and development programmes to enhance skills and performance. Communication & Stakeholder Engagement Act as a key point of contact for both internal and external stakeholders. Ensure consistent and professional communication across all interactions. Support cross-departmental collaboration and contribute to organisation-wide meetings and projects. Key Competencies Organisation & Prioritisation: Ability to manage multiple tasks, deadlines, and competing priorities effectively. Attention to Detail: High accuracy and quality in documentation and data handling. Communication Skills: Clear, professional, and confident communication with colleagues and external partners. Teamwork: Collaborative and supportive approach to working within a multidisciplinary environment. Problem Solving: Proactive in identifying issues and contributing to practical solutions. Adaptability: Comfortable working in a dynamic, evolving environment with changing priorities. Confidentiality & Integrity: Strong awareness of data protection and information governance principles. Experience & Qualifications Essential: At least one year of experience in an administrative, coordination, or operations support role. Strong planning, organisation, and multitasking skills. Excellent written and verbal communication abilities. High proficiency in Microsoft Office (Word, Excel, Outlook). Proven ability to work effectively both independently and as part of a team. Desirable: Experience in a quality, compliance, regulatory, or healthcare-related environment. Experience working with large volumes of technical documentation. Familiarity with structured reporting or quality assurance processes. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Clerical Officer Quality Administrator Compliance
Are you a licenced Property Manager who is looking for a new environment which will allow you to manage your portfolio as part of a team of supportive professionals? We are working with a client to find an ambitiousProperty Managerto join their growing team. This is a very well established property company with a fantastic portfolio of properties. They have built an excellent reputation through the implementation of gold standard processes and any property manager who joins their team will be provided with fantastic ongoing training and opportunities for growth. The lettings team are responsible for sourcing new tenants and from there you step in working as part of a multi-disciplinary team supporting tenants throughout their lease. Your role will be highly people focused, acting as point of contact for clients and providing them with regular updates on all aspects of their development. This is a permanent role based fully onsite in Dublin 2. Your duties will include: Reporting to clients on all matters relating to their portfolio. Liaising with tenants on queries and concerns. Carrying out inspections of properties, coordinating move-outs and utility transfers. Liaising with other departments including lettings team, finance and accounting and maintenance as well as with external stakeholders including landlords, contractors and block managers. To be considered for this role you will need to have: PSRA C Licence. 2-3 years experience in residential tenancy management. Access to a car and full, clean driving licence. Excellent written and oral communication and the ability to interact in a confident and professional manner with clients, tenants and other internal stakeholders. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Property Manager PRSA Licence Tenancy Manager
Project & Client Engagement Coordinator (Sustainability) Dublin 2 Permanent | Hybrid (3 days in office, 2 days working from home) Salary: €31,545 to €58,019 per annum About the Role A leading semi-state body is seeking a Project & Client Engagement Coordinator to join their Sustainability team. In this role, you will support high-impact sustainability initiatives, coordinate projects across decarbonisation, circular economy, and renewable energy, and work closely with clients, senior executives, and industry partners to drive Irelands sustainability agenda. Key Responsibilities Coordinate and manage sustainability projects, including decarbonisation, energy efficiency, circular economy initiatives, and climate adaptation. Engage with clients and senior executives, preparing reports, briefings, and presentations to influence strategic investments. Collaborate with internal teams, industry groups, and policymakers to address sustainability challenges. Contribute to a business-wide climate action plan and identify emerging opportunities in sustainability and innovation. Who Were Looking For Third-level qualification (minimum NQF Level 8). Strong communication, presentation, and client engagement skills. Organized, proactive, and able to manage multiple priorities. Interest in sustainability, innovation, or environmental initiatives. Flexible and willing to travel domestically and internationally. Why Apply? Influence real sustainability investments with global companies. Gain career progression and international exposure. Make a tangible impact on climate action and sustainable business practices. Interested? Send your CV to Philly Lambe at Lex Consultancy. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Project Co-Ordination Client Engagement Project Administration
A very well-regarded firm in Dublin 4 require an experienced Legal Secretary with experience in property to cover a maternity leave contract. This would be the ideal contract position for a strong Conveyancing Secretary with experience in a small firm seeking a move to a larger environment. This is a fully onsite role. Initial 7 month contract with an ideal start date of late November / early December. Close to Dart line and bus routes. FE1 Candidates may be considered but not those due to sit exams in March 2026. You will be joining a busy team and working alongside one other Legal Secretary and a Legal Executive. Your duties will include: Preparing / drafting documents including contracts, leases, deeds, objections and pre-contract enquiries. Correspondence responding to emails, taking calls and providing detailed notes to fee-earners on the team. Dictation and typing. Updating client contact and bank details. Document storage and scanning You will need to have and be able to demonstrate: Experience working in conveyancing in a law firm. Ability to use case management software and MS Office Suite. Strong communication skills and ability to liaise effectively in written and verbal correspondence with clients and colleagues. If you are available for this period and have the required experience please submit your CV to Sarah Ryan in Lex Consultancy. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Scheduling title deeds Drafting correspondence Dictation
Part-Time Education & Professional Development Manager required for a 4 month temporary contract within a regulatory body in Dublin 4. Located a short distance from Lansdowne dart station with a 4 day week onsite requirement. The salary on offer is €50,000- €60,000pro rata. Key Responsibilities: Provide leadership and strategic management as part of the Executive Team, fostering a cohesive, inclusive, and customer-focused organisational culture. Oversee all aspects of education and training policy, accreditation, and standards in line with national legislation and EU directives. Manage the accreditation and re-accreditation of programmes, and ensure compliance with national standards. Lead the development and implementation of revised accreditation standards, procedures, and related policies. Ensure ongoing professional competence within the professions. Advise Council and Committees, prepare reports, and present policy and performance updates. Manage the registration eligibility examinations and assess qualification recognition for national and international applicants. Represent the organisation with education institutions, regulators, Government bodies, and other stakeholders nationally and internationally. Lead assigned staff and manage budgets effectively. Essential Criteria: Minimum of three years management experience in higher education, policy development, regulation, or professional development. Relevant degree (Level 8 or higher). Proven track record in strategic planning, policy implementation, and delivering measurable outcomes. Strong analytical, reporting, and communication skills, with experience engaging at Board or Committee level. Desirable Criteria: Experience in regulatory or accreditation environments. Proven ability to introduce new systems, improve efficiency, and manage staff performance. Experience liaising with Government Departments, regulators, and higher education institutions. Please submit your cv to Anne Marie in Lex Consultancy. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Education & Training Policy & Procedures Manager Programme Manager
Finance Administrator Dublin Office Term:Full-Time, Permanent contract Hours:8:30am5:30pm Salary: Excellent Benefits & Career Progression We are hiring aFinance Administratorto join a busy and friendly Finance team within a leading Dublin-based professional services company. Youll be a key player in day-to-day finance tasks, including data entry, invoice processing, and accounts payable support using Excel and financial systems on a daily basis. This role is well-suited to someone looking to build foundational experience in finance while working in a collaborative and well-established organisation. Responsibilities: Upload, process and manage invoices and other financial data accurately Enter and maintain financial records using Excel and internal systems Support accounts payable and receivable processes Assist with monthly financial reporting and administrative finance duties Communicate with suppliers, clients, and internal teams regarding finance queries Get involved in time and expense processing and support Experience: Strong attention to detail and accuracy with numbers Confident using Microsoft Excel; experience with finance systems (like Sage or similar) is a bonus training is provided A proactive attitude and willingness to learn and support wider team goals Excellent organisational and communication skills This is a great opportunity for someone who wants to gain practical experience in a real-world finance environment without needing to jump straight into a qualified accountant role. If you enjoy working with numbers, are organised, and want a foot in the door of a reputable company with real growth potential apply now! Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Finance Administrator Junior Graduate
A Legal PA with experience in Commercial Litigation is required for a large Irish Law firm. In this role, you will make great use of your experience in preparing court documents and work alongside a lovely team. Hybrid working Four days onsite Support Partner/ Head of Department and two Associates Stunning office in Dublin 2 This role is not suitable for FE1 candidates or those intending to sit these exams in the future. Responsibilities of this role will include: Managing diaries, coordinating meetings and booking travel for fee-earners. This will include preparation of detailed itineraries and documents required for meetings. Production of high quality documents in house style as well as court documents including pleadings, court forms and filings. Management of the full billing process. Preparation of Business Development documents, pitches and presentations. Efficiently managing all correspondence inbox management and prioritisation, updating client contact database. General administrative support as required. Suitable candidates will have: 3+ years experience as a Legal PA in a large commercial law firm. Strong experience in all aspects of the billing process including use of billing software. Excellent MS Office, document production and communication skills If you wish to find out more about this role please contact Sarah Ryan in Lex Consultancy. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Billing Diary Management Meeting coordination
HR & Internal Communications Lead Full-time onsite | Permanent Location:Sandyford, Co Dublin Due to continued growth and success, we are now recruiting a full-time, permanent HR & Internal Communications Lead. This is a pivotal role, working closely with senior management to manage all aspects of day-to-day HR operations and lead the delivery of theinternal communications strategy. The successful candidate will be instrumental in supporting the full employee lifecycle, maintaining a positive and compliant work environment, and ensuring theteam is informed, engaged, and connected. If you're a proactive, detail-oriented professional looking to join a dynamic, values-driven organisation, this is an excellent opportunity to contribute meaningfully to a growing business where a common-sense and can-do attitude shapes how we work. Youwill support the smooth operation of HR administration across the employee lifecycle (onboarding to offboarding), while also managing internal communications channels and reporting. You will play a key role in keeping our people processes compliant and our team informed. Key Responsibilities HR Administration Maintain up-to-date and accurate employee records (hours, leave, sick days, documentation). Coordinate onboarding tasks, including paperwork, inductions, and system access. Support compliance processes (policy acknowledgements, training trackers, occupational health, right-to-work documentation). Draft contracts and letters using templates; process employee changes and exits. Prepare monthly HR inputs for payroll processing (e.g., timesheets, allowances). Manage the HR inbox and triage day-to-day queries. Internal Communications Draft and post internal updates across intranet, Teams, SharePoint, and newsletters. Maintain internal distribution lists and coordinate communication approvals. Support staff briefings and town halls (invitations, AV setup, minutes, attendance). Track and report on engagement metrics (e.g., email opens, read receipts, event attendance). Coordination & Reporting Maintain regular HR and communications KPI reports (e.g., headcount, turnover, absence, comms activity). Liaise with external HR consultants and support providers to ensure timely delivery of scheduled task Ideal candidate: Minimum 2 years of experience in HR administration or office support (experience in healthcare an advantage). Excellent communication skills both written and verbal. Highly organised with strong attention to detail and the ability to multitask. Proactive and approachable, with a flexible and solutions-oriented mindset Comfortable working with Microsoft 365 tools Excel, Word, Outlook, Teams, SharePoint. Certificate or Diploma in HR, Business, or related field (or equivalent experience). Understanding of basic HR processes, confidentiality, and GDPR best practices. Please reach out to Anne Marie in Lex Consultancy today. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: HR Co ordinator HR Administrator Executive Officer
Lex Consultancy is excited to partner with a well-established professional services firm to hire a HR Administrator for a 12month fixed term contract based in Dublin 2. This position is based onsite in Dublin 2 , offering competitive salary & benefits. With genuine opportunities for learning on a supportive, collaborative, successful team. Are you ready to grow your HR career in a high-performing team? Were looking for an organised, detail-oriented HR Administrator to join our dynamic HR department on a fixed-term maternity cover contract. In this role, youll be a first point of contact for employee queries and play a key part in delivering an exceptional employee experience across the full employee lifecycle. This position also offers opportunities to lead on HR projects and develop your skills toward future HR Business Partnering roles. Key Responsibilities: Coordinate employee leave Maintain accurate HR system data (PeopleXD) for all employees Support employee queries and troubleshoot system issues Oversee leaver administration and coordinate exit interviews Process employment references and support monthly payroll inputs Monitor and respond to queries in the HR mailbox Drive process improvements and own key HR processes and projects Maintain HR records in compliance with GDPR Prepare regular HR reports (headcount, absence, leave) About You: Third-level qualification in HR or a related discipline Must be a recent graduate (2024/2025) Must have a mimimum of 6 months administration experience in a professional services firm if 2024 graduate A proactive service mindset and strong communication skills Exceptional attention to detail and accuracy Proficient in Microsoft Office (especially Excel, Word, Outlook) Strong organisational and problem-solving skills Able to manage multiple priorities and meet deadlines Comfortable working independently and as part of a team Eager to learn and grow within a collaborative HR environment If you meet the requirements outlined please submit your cv to Anne Marie in Lex Consultancy today. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: HR grad HR Administrator Graduate
A leading Global Engineering Consultancywith headquarters in Dublin 4 is seeking an experiencedPayroll Specialistto join their team on a12-month fixed-term contract. This is an excellent opportunity to work with a prestigious multinational known for innovation, collaboration, and excellence. Key Responsibilities: Accurately processmonthly payrollfor employees in line with statutory and company requirements. Manage payroll operations fornew starters and leavers. Administerpension scheme contributions, including remittance and reconciliation. Handlehealth insurancepayments and related administrative tasks. Maintain accuratepayroll recordsand ensure compliance with audit requirements. Act as the first point of contact forstaff payroll queries, providing timely resolutions. Work closely withHRto ensure seamless and compliant payroll processes. Requirements: Minimum5 years payroll experience, ideally in a mid-to-large sized organisation. IPASS qualificationis highly desirable. Strong knowledge ofIrish PAYE and Social Welfare systems. Proficient inMicrosoft Word, Excel, and Outlook. Familiar withPAYE Modernisationand usingROS. Excellentnumerical, communication, andorganisationalskills. High attention to detail and accuracy in processing payroll. Whats on Offer: €55,000€60,000salary (depending on experience) Bonus scheme+profit share 12-month fixed-term contractwith full benefits Hybrid working model 3 days in-office / 2 days WFH Flexitimefor better work-life balance Supportive and inclusive work environment Access totraining resourcesand internal development opportunities Exposure to aglobal brandand fast-paced corporate environment To apply, please submit your CV via the web link Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: 5 years previous payroll exp IPASS Irish PAYE and Social Welfare systems.
