Bid Executive Permanent | Hybrid | Dublin A leading corporate organisation is seeking a Bid Executive to join their collaborative and high-performing Business Development team. This is a fast-paced role where you will manage end-to-end bid and tender processes, playing a key part in helping the organisation win high-value opportunities across a range of sectors. Why Join? Competitive salary and excellent benefits Be part of a respected corporate organisation with a strong market reputation Join a welcoming, inclusive, and collaborative team culture Long-term career development opportunities The Role: As a Bid Executive, you will: Take ownership of assigned bids and tenders, managing each stage from opportunity identification to submission Monitor tender platforms to identify upcoming opportunities Review and interpret tender documents, identifying key requirements and timelines Draft high-quality, tailored responses using existing content and input from internal teams Coordinate with stakeholders to compile content and ensure accuracy Ensure submissions meet all requirements and deadlines Maintain bid records, including success rates and relevant metrics Support broader Business Development initiatives and projects as needed Requirements: 2+ years experience in bid/tender coordination, ideally in corporate or professional services Strong understanding of bid management and tendering best practices Excellent attention to detail and ability to manage multiple projects and deadlines Proficiency in Microsoft Word, PowerPoint, and Excel Strong written and verbal communication skills Self-motivated, confident, and able to work independently and collaboratively If you are interested in this role, please send your CV to Jo in Lex Consultancy. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Bid Executive Proposals Executive Tender Executive
Facilities Coordinator (On-Site) Dublin 2 Join a leading regulatory body driving sustainable growth, innovation, and international investment. Location: Dublin 2 Department: Facilities Salary Scale: €52,026 Contract Type: Permanent About the Role: Our client is seeking a Facilities Coordinator to join a dynamic team, ensuring smooth delivery of soft services, front-of-house operations, and supporting project delivery across Dublin headquarters and regional offices. You will manage multi-site facilities contracts, oversee soft services, support hard services, and contribute to projects and climate action initiatives. You will act as the main point of contact for contractors, stakeholders, and internal teams, maintaining the highest standards across all facilities operations. Key Responsibilities Manage day-to-day facilities operations across multiple office locations, including facilities management and maintenance contracts. Oversee delivery of Soft Services, including Reception, Security, Alarm Monitoring, Waste Management, Pest Control, Cleaning, Plant Maintenance, and Window Cleaning. Review Planned Preventative Maintenance (PPM) reports and ensure recommendations are actioned in a timely manner. Project manage external contractors to ensure works are delivered on time, within budget, and to agreed standards. Coordinate room setups for internal events, meetings, and visitor bookings. Support property and lease management activities, including preventative maintenance planning. Assist with procurement and tender processes in line with Government and public agency best practice. Ensure full compliance with Health & Safety policies and Government Procurement regulations. Prepare reports, business cases, and proposals for presentation to committees and/or the Board as required. Key Competencies Excellent communication and interpersonal skills Strong client-focused and stakeholder relationship management Creative problem-solving with a proactive and innovative approach Proven project management capability with strong negotiation and influencing skills Requirements Proven experience managing Soft Services across multi-site facilities Minimum 3+years experience in Facilities Contract Management (Soft Services) Level 8 Degree in Business or a relevant sector-related discipline (NQF recognised) essential Full, clean driving licence Ability to work independently, manage competing priorities, and operate effectively under pressure Flexibility to work outside standard office hours when required Proficient in MS Word, Excel, and PowerPoint Strong commercial awareness with working knowledge of Hard Services Interested? Send your CV to Philly Lambe at Lex Consultancy Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: facilities facilities coordinator facilities executive
Human ResourcesAdministrator This is an exciting opportunity to gain hands-on experience in a dynamic environment where no two days are the same! Role:HRAdministrator Location:Head Office in Ashtown, Dublin 7 Contract:Full-time, permanent Hours:08:30 17:30 Candidates must have a full drivers licence and their own transport. What Youll Do: As a HRAdministrator, youll be at the heart ofHR operations - From managing new hires, to handling payroll, tooffboarding, youll develop a wide range of HR skills while working alongside an experienced People Business Partner and Director. Key Responsibilities: Manage the HRinbox and assist with people-related queries. Maintain and update HR systems, ensuring data accuracy and that changes are made efficiently. Coordinate recruitment processes, from interviews to onboarding. Assist with probation process for candidates. Inputting monthly payroll changes to payroll and managing payroll queries. Administer employee changes documents; pay reviews, bonus letters, job promotions, etc. Management of Leave Requests. Managing new hires and off site inductions Contribute to various HR projects and initiatives. Ideal Candidate: 1-2 years previous HR Administrative experience. Exceptional attention to detail and organisation. Excellent communication skills with a people-first approach. Adaptability to work in a fast-moving, evolving environment. A developing knowledge of HR policies, employment law, and procedures. Experience with HR systems is a plus. CIPD qualification is beneficial but not essential. Please submit your CV to Anne Marie in Lex Consultancy today. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: HR Administrator Payroll HR Executive
A large international firm are seeking a Temporary Legal Administrator to join them in January 2026. The estimated duration of this assignment will be four months but this may be extended. This firm are willing to consider FE1 candidates but they will not be able to offer study leave for the March 2026 sitting. Your duties in this role will be varied and depend on the level of experience you bring to the role. They may include: Drafting legal documents. Formatting documents according to house style, redlining and marking up as required. Managing Partners diaries, coordinating meeting requests and scheduling conflicts. Coordinating correspondence and assiting in responding to clients and internal stakeholders - phonecalls, emails and written correspondence. Assisting with billing processes. This firm primarily work in investment funds and finance, this is a fast-paced environment where you will learn lots and get to see very high-level legal work. You will be based in their offices in Dublin 2, minimum four days onsite but some flexibility is needed. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Legal Support Contract Document Production
A global multinational financial organisation is seeking an experienced Workplace & Facilities Manager to lead workplace services and office operations at its Dublin office. Reporting to the AVP, Head of Administration & Facilities Europe, this role will deliver workplace strategy and ensure a safe, compliant, and engaging environment for employees and visitors. Key Responsibilities: Manage all office support services (reception, facilities, catering, cleaning, post) Oversee workspace planning, office capacity, and fit-out projects Ensure compliance with H&S, duty of care, and building regulations Manage vendors, contracts, budgets, and service providers Oversee building systems, access control, and corporate travel Lead sustainability initiatives and office-wide events Partner with IT, HR, and senior stakeholders About You: 5 years min experience in workplace or facilities management Proven vendor, contract, and fit-out project management experience Highly organised, customer-focused, and detail-oriented Confident leader with excellent communication skills Package & Benefits: €60,000€70,000 salary Completion bonus Benefits package MondayFriday, 9:005:30 Hybrid working: 4 days office / 1 day WFH To Apply: Email Richard Minchin on the Lex Consultancy team Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: 5 years min experience Vendor, contract, and fit-out project mgt exp People / Lead exp desirable
Legal PA required for Corporate Department. This is an international firm with offices in Dublin 2 close to Pearse St station. Hybrid working three days onsite. You will be a PA with 3+ years experience working in a busy commercial firm - ideally you will have experience in transactional Corporate Law. In this role, you will be supporting three Partners and a team of four other fee-earners. Your duties will include: Diary and inbox management. Assisting fee-earners in managing their correspondence - phone calls, emails and drafting letters. Production and formatting of contracts and legal documents to house style. Building effective relationships with fee-earners and working with them to acheive team goals. Liaising with third party travel company and organising travel plans including hotels, flights, itineraries and meetings. If you are interested in joining a busy firm with 29 offices globally, a strong benefits package and a great company culture apply today. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Legal documents Document production Billing
WearerecruitingaSeniorLegalSecretaryforalargeDublinlawfirmwithofficesglobally. YouwillbepartofafirmwhoaremodernisingtheSecretarialworkloadandhaveremovedbillingprocessesfromtheirduties.Inplaceofthis,SecretarieswillhavemoretimetoembedthemselvesintothePracticeGroupstheysupport.Youwillhavecapacitytobecomemoreinvolvedwitheventplanning,BDactivitiesandcoordinationofCPDactivitiesforfee-earners. Dublin2offices-2minutesfromgreenlineLuas Hybridworkingenvironment-3/4daysonsiteperweek Excellentsalaryplusbenefitsfullhealthcare,pension,lifeassuranceandannualbonusupto8% Workingcollaborativelywiththerestoftheteam,yourdutieswillinclude: Coordinatinginternalandexternalmeetingsandevents,makingreservations,organisinginvitelists,technicalequipmentandcateringandmanagingeventsontheday. Actingasamentortolessexperiencedmembersoftheteamandsupportingthemintheirdevelopment. Managingfeeearnerexpectationsintermsofdeadlinesandstatusoftasksundertaken Organisingtravelarrangementsincludingitineraries,flights,hotels,visasandtaxis. Understandingdocumentmanagementprocesses(iManage) Utilisingdocumentproductionforthecreationofallfirstdraftdocuments Meetingpreparationincludingagendasandcollatingmeetingpapers. Organisationoffilemanagementincludingclosingoffiles,archivingandensuringallrelevantdocumentsarefiledelectronicallyandinlinewithourfilemanagementbestpractice Understandingtheclientmatteropening,clientreportingandclientbalancesprocesses Inordertobeconsideredyouwillhave: 3-4yearsexperienceasaLegalSecretaryinacorporateenvironment. StrongworkingknowledgeofMSOfficesuitedocumentmanagementsoftware. Strongorganisationandprioritisationskills Goodverbalandwrittencommunicationskills ForfurtherinformationonthisrolepleasecontactSarahRyaninLexConsultancy. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Administration Event organisation Legal Documents
Facilities Coordinator (On-Site) Dublin 2 Join a leading organisation driving sustainable growth, innovation, and international investment. Location: Dublin 2 Department: Facilities Salary Scale: €52,026 Contract Type: Permanent About the Role: Our client is seeking a Facilities Coordinator to join a dynamic team, ensuring smooth delivery of soft services, front-of-house operations, and supporting project delivery across Dublin headquarters and regional offices. You will manage multi-site facilities contracts, oversee soft services, support hard services, and contribute to projects and climate action initiatives. You will act as the main point of contact for contractors, stakeholders, and internal teams, maintaining the highest standards across all facilities operations. Key Responsibilities: Manage daily operations across multiple offices, including facilities management and maintenance contracts. Oversee Soft Services: Reception, Security, Alarm Monitoring, Waste, Pest Control, Cleaning, Plant Maintenance, and Window Cleaning. Review PPM reports and address recommendations. Project manage contractors to ensure timely and cost-effective delivery. Support room setup for events and visitor bookings. Assist with property and lease management, including preventative maintenance. Support procurement and tender processes in line with public agency best practice. Ensure compliance with Health & Safety policies and Government Procurement regulations. Prepare and present proposals to committees or the Board as required. Key Competencies: Excellent communication and interpersonal skills Client-focused relationship building Creativity, problem-solving, and innovation Strong project management, negotiation, and influencing skills Requirements: Proven experience managing Soft Services in multi-site facilities Level 8 business or sector-related degree (NQF recognized) Full driving licence Minimum 5 years experience in Facilities contract management (Soft Services) Ability to work independently under pressure and outside standard hours Proficient in MS Word, Excel & PowerPoint Technical knowledge of Hard Services and commercial awareness Desirable Skills: AutoCAD proficiency Health & Safety knowledge Experience with tender documents and procurement via e-tenders portal Environmental and sustainability expertise Interested? Send your CV to Philly Lambe at Lex Consultancy Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: facilities co-ordinator facilities management maintenance
We are recruiting a Senior Legal Secretary for large Dublin law firm with offices globally.You will provide general secretarial and administration services as part of the secretarial team in a firm who are innovating and modernising the Secretarial workload. Dublin 2 offices Hybrid working environment- 3/4 days onsite per week Excellent salary plus benefits full healthcare, pension, life assurance Working collaboratively with the rest of the team, your duties will include: Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place Acting as a mentor to less experienced members of the team and supporting them in their development. Managing fee earner expectations in terms of deadlines and status of tasks undertaken Organising travel arrangements through the travel portal including booking and confirmation of reservations, flights, hotels, taxis, after flight transfers. Liaising with third party provider to obtain visas and producing detailed itineraries Understanding document management processes (iManage) Utilising document production for the creation of all first draft documents Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice Understanding the end-to-end billing process including creating standard bills, disbursements, amending narratives and raising credit notes Understanding the client matter opening, client reporting and client balances processes In order to be considered you will have: 3-4 years experience as a Legal Secretary in a corporate environment. Strong working knowledge of MS Office suite, billing systems and document management software. Strong organisation and prioritisation skills Good verbal and written communication skills Eager to learn and develop skills Adopt a can do attitude For further information on this role please contact Sarah Ryan in Lex Consultancy. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Administration Billing Legal Documents
Our client, a small firm based in Dublin 2 are seeking a permanent addition to their team. Initially you will work as Legal Secretary supporting the Litigation practice while a member of this team is on maternity leave. Over time, it is envisioned that this role will progress to Legal Executive working more broadly across all areas within the firm. This is a close-knit team working fully onsite. As they move into a new chapter with new ownership there is an appetite for growth and there will be lots of opportunity in the coming years. You will need to have experience as either a Legal Secretary or Executive working in Litigation in a busy practice. You may be working in a very small team and be ready for a step up; ideally you will be seeking to complete the Legal Executive qualification in the coming years. Duties will include: Completing typing and dictations. Scanning, distributing and uploading documents. File management both paper and electronic. Preparation of briefs, correspondence and other court documents. Scheduling appointments and managing court diary. Our client are excited to expand their team and eager to interview as soon as possible. If you are seeking a move and ready to start a new job in the New Year submit your CV to Sarah Ryan in Lex Consultancy today. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Preparing briefs Typing Scheduling appointments
