We are seeking a highly organised and detail-oriented Sales & Office Administrator to join our client's team. This role is a Temporary Contract and is ideal for someone with strong administrative skills, excellent communication abilities, and experience working in a fast-paced office environment. Key Responsibilities Prepare and process sales quotations, sales orders, pick slips, and invoices using SAP Business One Coordinate with sales, warehouse, purchasing, and accounts teams to ensure smooth order processing and delivery Maintain accurate customer records, pricing, stock information, and supporting documentation Follow up on order acknowledgements, confirmations, and shipment updates Assist with stock control, production orders, and general office administration duties Liaise with customers via phone and email, providing excellent customer service The Person Requirements Previous administration or sales support experience preferred Experience with SAP Business One or similar ERP systems advantageous Immediately Available Strong attention to detail and organisational skills Ability to manage multiple tasks and meet deadlines Confident communication and teamwork skills #J-18808-Ljbffr
Leinster Appointments is seeking a highly organised and detail-oriented Sales & Office Administrator for a temporary contract based in Dublin, Ireland. The ideal candidate will have strong administrative skills, excellent communication abilities, and experience in fast-paced office environments. Key responsibilities include processing sales orders, coordinating with various teams, and providing excellent customer service. Familiarity with SAP Business One or similar ERP systems is advantageous. #J-18808-Ljbffr
Accounts Payable Permanent Baltinglass, Co. Wicklow Salary: €35,000 - €40,000 Office Based My client is seeking to appoint an experienced Accounts Payable Assistant on a permanent basis. Candidates will need to have a minimum of 2 years' experience in a similar role. Key Responsibilities: Invoice matching, coding, processing and checking Communication and follow up with branches and departments for delivery dockets and approval of documentation etc Resolving Invoice queries and follow up on credit notes Monthly Creditor statement reconciliation Cover for payment runs Training and cover in AP roles within the team Creditor reports / support audits and completion of weekly KPI reports Overhead Analysis Bank Reconciliations Cover for reception if required Ad Hoc duties and reports Key Skills: Minimum 2 years experience in a similar position Team player who is driven, enthusiastic and positive Proactive attitude to problem solving quickly and efficiently Familiarity with seasonal purchasing cycles and high-volume invoice processing Microsoft office and strong computer skill Good Communication and inter-personal skills Excellent attention to detail Ability to identify and solve problems Ability to work within a given timeframe Ability to work independently and as part of a finance team For more information on this role, please contact Damian Ryan Tel: Skills: Accounts Payable Accounts Clerk Excel TPBN1_IJ
A recruitment agency is seeking an AP Manager to lead the Accounts Payable function in Dublin. This role involves managing the AP team, standardizing processes, and enhancing supplier relationships. You will need proven experience in AP management within a fast-paced environment and strong organizational skills. The position offers competitive salary and a chance for career growth in a dynamic business environment. #J-18808-Ljbffr
Five mornings per week or 3 full days (Monday is a pre-requisite day) Office Based Role My client is seeking to appoint an experienced Credit Controller on a permanent part time basis. Candidates can work either five mornings per week or three full days per week (Monday is a pre-requisite day) The successful candidate will need to have a strong Credit Control background with at least five years relevant experience. Strong accounts and reconciliation skills are required for this role. Experience using SAP Business 1 would be an advantage A good working knowledge of Excel is required for this role. Key Responsibilities: Maintaining sales ledgers and support for purchases ledgers. Reconciling customer accounts and communication with customers re overdue accounts. Accurately processing payments against invoices. Investigate and resolve payment discrepancies Investigating and resolving any irregularities or enquiries and raising escalations to Finance Manager Maintaining daily cash reconciliation and posting to nominal ledger. Assisting with preparation of monthly and year-end accounts. Work alongside Customer Service team to provide accounts support to them eg. Issue customer credits and deal with accounts related queries. Assisting other departments and any other ad-hoc duties and responsibilities as required The Person Key Skills: Minimum of 5 years' experience in a similar role. Availability to work in a part time role Strong reconciliation skills Experience using SAP Business 1 is an advantage A good working knowledge of Excel is required For more information on this role, please contact Damian Ryan Leinster Appointments is committed to providing a professional service where all CVs are kept confidential and will not be submitted to any third parties without candidate’s knowledge or consent. By applying, you are giving consent for Leinster Appointments to contact you about this job or similar positions. I have read and agree with the Leinster Appointments Privacy Policy I agree #J-18808-Ljbffr
Leinster Appointments is currently recruiting for a Quality Specialist in Co. Offaly. This is a permanent, full time role. Fully office based Key Responsibilities Support the development, implementation, and ongoing maintenance of the Quality Management System (QMS). Ensure compliance with GDP guidelines (2013/C 343/01) and HPRA requirements (IA-G0046) across all distribution activities. Promote a strong quality culture through continuous training, retraining, and effective communication of quality processes. Oversee training requirements: ensuring all new hires receive initial GDP training and that a structured ongoing training programme is in place for all employees. Verify that only authorised product classes are sourced from approved suppliers and supplied to approved customers in line with the company’s WDA. Assist with the qualification and approval of outsourced service providers and transport routes as required. Review, draft, and implement controlled documentation including SOPs, deviations, change controls, validations, and related records. Perform initial and ongoing bona fide checks on suppliers and customers as assigned. Contribute to the maintenance of a company-wide risk management culture. Review and update Quality Technical Agreements, ensuring agreements are in place with all relevant suppliers, customers, and service providers. Manage product returns within the supply chain: secure handling, appropriate reporting to the Responsible Person (RP), and ensuring non-compliant products are not released for sale. Assess temperature-controlled shipments and provide quality decisions regarding product impact. Monitor all temperature-controlled activities within the supply chain, including warehouse conditions. Escalate suspected adverse drug reactions (ADRs) or product quality defects to the RP for reporting to Competent Authorities and Product Authorisation holders. Coordinate and execute product recalls in a compliant and timely manner. Act as Deputy Responsible Person (dRP) on the company’s Wholesale Authorisation, assuming RP duties during their absence with appropriate handover. Execute delegated RP responsibilities and ensure accurate record keeping of these activities. Safeguard continuity of supply while ensuring that commercial decisions never compromise product quality, patient safety, or compliance. Escalate any suspected falsified medicines to the Competent Authorities and Product Authorisation holders without delay. Maintain accuracy and integrity of quality records and all GDP-related documentation. Undertake additional projects or duties as assigned by the Quality Manager or RP. The Person Profile Requirements Over 5 years’ experience in Quality Assurance within an HPRA/EU GDP regulated environment. Strong expertise in temperature-controlled activities. In-depth knowledge of Good Distribution Practice (GDP) and international regulatory requirements governing the wholesale of medicinal products. Solid understanding of pharmaceutical Wholesale Distribution Authorisation (WDA) business models, particularly from a quality and compliance perspective. Excellent interpersonal skills with the ability to collaborate effectively across functions within a matrix organisation. Clear and structured communicator, both verbally and in writing, with the ability to present information to audiences at different levels. Previous experience within a pharmaceutical wholesale environment is highly desirable. Experience with Medical Devices is advantageous but not essential. Leinster Appointments is committed to providing a professional service where all CVs are kept confidential and will not be submitted to any third parties without candidate’s knowledge or consent. By applying, you are giving consent for Leinster Appointments to contact you about this job or similar positions. I have read and agree with the Leinster Appointments Privacy Policy I agree #J-18808-Ljbffr
The AP Manager will lead the Accounts Payable function, ensuring efficient processes, accurate reporting, and strong supplier relationships. This role is pivotal in standardizing procedures, improving controls, and supporting the company’s growth strategy. Key Responsibilities Team Leadership: Manage and develop the AP team, ensuring clear allocation of tasks and accountability. Process Standardization: Implement and maintain best practices across AP processes to drive efficiency and consistency. Supplier Management: Prioritize key accounts and ensure timely resolution of queries. Creditors Management: Reduce creditor days through effective planning and execution. Month-End Close: Ensure all AP-related month-end activities are completed accurately and on time, including reconciliation of the creditors ledger to supplier statements. Stakeholder Collaboration: Act as the key point of contact for the Financial Controller and liaise with Procurement to streamline AP activities and improve supplier engagement. Continuous Improvement: Identify opportunities for automation and process enhancements to support scalability. The Person Proven experience in managing an Accounts Payable team within a fast-paced environment. Strong understanding of AP processes, controls, and best practices. Excellent organizational and prioritization skills. Ability to build relationships across finance and procurement teams. Experience in process improvement and system implementation is an advantage. The Package Opportunity to join a high-growth, private equity-backed business. Competitive salary and benefits package. Career progression in a dynamic and expanding organization. Leinster Appointments is committed to providing a professional service where all CVs are kept confidential and will not be submitted to any third parties without candidate’s knowledge or consent. By applying, you are giving consent for Leinster Appointments to contact you about this job or similar positions. I have read and agree with the Leinster Appointments Privacy Policy I agree #J-18808-Ljbffr
A recruitment agency is seeking an experienced Credit Controller for a permanent part-time role in Dublin. The candidate must have a strong background in Credit Control and at least five years of relevant experience. Key responsibilities include maintaining sales ledgers, reconciling accounts, and processing payments. Proficiency in SAP Business 1 and Excel is preferred. This position requires availability for five mornings or three full days per week, with Monday being mandatory. #J-18808-Ljbffr
A recruitment agency is seeking an experienced Quality Specialist to ensure compliance with Good Distribution Practices and maintain quality standards in a pharmaceutical company. The role requires over 5 years of experience in Quality Assurance within a regulated environment, particularly focused on temperature-controlled activities. This is a permanent, full-time, office-based position in Dublin. #J-18808-Ljbffr
Sales & Office Administrator Temporary Contract - 3 months Monday - Friday fully Office based 8.30am - 5pm (Finish @4pm on a Friday) We are seeking a highly organised and detail-oriented Sales & Office Administrator to join our client's team. This role is a Temporary Contract and is ideal for someone with strong administrative skills, excellent communication abilities, and experience working in a fast-paced office environment. Key Responsibilities: Prepare and process sales quotations, sales orders, pick slips, and invoices using SAP Business One Coordinate with sales, warehouse, purchasing, and accounts teams to ensure smooth order processing and delivery Maintain accurate customer records, pricing, stock information, and supporting documentation Follow up on order acknowledgements, confirmations, and shipment updates Assist with stock control, production orders, and general office administration duties Liaise with customers via phone and email, providing excellent customer service Requirements: Previous administration or sales support experience preferred Experience with SAP Business One or similar ERP systems advantageous Immediately Available Strong attention to detail and organisational skills Ability to manage multiple tasks and meet deadlines Confident communication and teamwork skills This is an excellent opportunity to join a growing company where you will play a key role in supporting daily operations and customer service. TLNT1_IJ
