Executive Assistant to our Chief Operations Officer Blackrock Health Blackrock Clinic Location: On site / Dublin, Ireland job type: Permanent / Full-time Sector and subsector: Medical & Healthcare | Administration Salary: Competitive Salary Job Title: Executive Assistant to our Chief Operations Officer Department: CEO’s Office Job Type: Permanent Contract Hours: 37 hours per week (Full-Time) Blackrock Clinic is the leading and longest established private hospital and clinic in Ireland. Since it opened in the mid-1980s, the clinic has consistently built an unparalleled reputation in new high-tech surgical procedures, medical treatments, and ground-breaking diagnostics. Blackrock Clinic is now part of Blackrock Health private hospital group along with the Hermitage Clinic, Galway Clinic, and Limerick Clinic, some of the most advanced hospitals in Irish private healthcare. As a JCI accredited hospital, Blackrock Clinic is a progressive and pioneering hospital in which care for the patient is central to everything we do. Role Purpose The role is responsible for providing secretarial and administrative support to the COO in line with the requirements of the role. The objective of the role is to maintain the highest level of efficiency and confidentiality within the Department while always promoting the values of the hospital. To provide excellent IT skills to relation to recording, tracking and filing confidential documentation. As a key member of the frontline team, the EA will demonstrate a professional and engaging style and facilitate effective communication with colleagues in the hospital. The position requires a collaborative and supportive approach to the development of services and structures, embracing continuous quality improvement and the implementation of changes necessary to achieve organisational objectives. Qualifications / Requirements At least three years’ experience in a similar role High level of administrative competency with a good knowledge of the hospitals and its structure Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc. Possess strong knowledge, awareness and expertise of administration including workflow processes. Proficient in preparing Visual presentations Proficient in Data Extraction for analysis and power point presentations Relationship management Written /numerical/analytical skills IT Skills Problem solving/solutions focused Planning and organising skills High tolerance for dealing with ambiguity Communication and interpersonal skills Team player Key Responsibilities Operations Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings Ensure all correspondences are transcribed and proofread in an accurate and timely manner Take and prepare minutes as required at meetings as requested by the COO Undertake typing, word processing of correspondence, documents, forms agendas and reports Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the COO Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner. Deal with confidential sensitive/contentious information with colleagues and service users. Organise and plan events as necessary and provide supporting information material as required. Keep the COO fully appraised and aware of all daily events requiring attention or awareness Organise travel and coordinate itineraries on behalf of the COO Multi-task and prioritise work throughout the day, responding to requests as necessary ad adjusting work schedules accordingly Take ownership of workload and meet deadlines without close supervision Develop and maintain a comprehensive record / filing system Continually develop effective interpersonal and communication processes to ensure the delivery of an effective service Liaise with internal departments and external agencies as appropriate Process general enquiries and ad-hoc requests for information as appropriate Participate in continuing education and development activities consistent with the position Communication Demonstrate a clear understanding of the role of the COO’s office and to participate in the overall delivery of their function within the hospital Facilitate effective communications with other members of the office Effectively handle queries directed to the CEO’s office – assessing, recording and passing on queries, ensuring that such enquiries are dealt with in a timely manner and responses recorded Quality Improvement, Risk Management & Legal Ensure compliance with all relevant Blackrock Clinic guidelines, policies, procedures and relevant legislation and regulatory requirements Participate in the continuous review and evaluation of policies, guidelines and existing practices through regular audit programmes and review engaging with the multi‑disciplinary team where required Assist in projects and programmes of improvement Assist in promoting a culture of continuous quality improvement across the hospital Participate in the requirements of the hospital’s accreditation process Assist in ensuring a culture of safety, promoting positive reporting of incidents and near misses; investigate and take remedial action on incidents or near misses involving patients and staff according to hospital policies, protocols and guidelines Why work at the Blackrock Clinic Pension Sports and Social club Employee Assistance Programme Discounted onsite pharmacy Apply for this position First Name Last Name E-mail LinkedIn profile Phone Location CV file Do you have the legal right to work in Ireland? What is your working eligibility status in Ireland? What is your notice period? What are your salary expectations? Have you been referred to this job by a current Blackrock Health Blackrock Clinic employee? No Yes #J-18808-Ljbffr
A leading healthcare organization in Dublin is seeking an experienced Executive Assistant to support the COO. The role involves managing confidential documentation and communications while promoting organizational values. Ideal candidates will have 3+ years of administrative experience, exceptional IT and communication skills, and a commitment to quality improvement. Competitive salary and on-site work environment offered. #J-18808-Ljbffr
A leading engineering firm in Ireland is seeking a Head of Project Management to oversee multiple projects and lead a multidisciplinary team. The role involves strategic leadership, project life cycle management, and ensuring quality standards. The ideal candidate will have a degree in engineering or related field, alongside project management certifications such as PMP or Prince2. This position offers hybrid working arrangements and various company benefits including a pension scheme and healthcare plan. #J-18808-Ljbffr
Location: Hybrid / Dunleer, Co. Louth, Ireland job type: Permanent / Full-time Sector and subsector: Engineering | Energy / Sustainability Salary: Negotiable Salary Suretank Limited Suretank Group has been one of the leading Off‑Site Manufacturing Organisation (OSM) for over 30 years, offering solutions into the Offshore sector to include Tanks & Specialist Containers and Modular Electrical and Plantroom Solutions into the Data Centre and Life science Sectors. Our target sectors include the Energy, Marine, Infrastructure & Industrial sectors. Established in 1995, Suretank Group operates from its headquarters in Ireland, with additional manufacturing facilities in the UK, USA, Poland and other global locations. As we continue to expand, we are committed to delivering excellence and innovation while fostering a culture of collaboration and growth. Job Summary: As Head of Project Management the successful candidate will be responsible for strategic oversight for the group, setting PM standards, resource allocation across multiple projects, mentoring PMs, managing portfolio-level risks, stakeholder alignment, and ensuring the projects deliver business value, bridging executive goals with practical execution for successful, consistent delivery. This role requires a dynamic and experienced Head of Project Management to lead a multidisciplinary team delivering value into the markets we operate in. This individual will oversee a team of Project Managers, Commercial, Planning, Document Controllers, and Project Coordinators, ensuring projects are delivered on time, within budget, and to the highest quality standards. Key Responsibilities: Strategic Leadership & Team Development Aligning project goals with overall business objectives. Developing and implementing project management methodologies (PMO standards). Championing project management best practices across the organization. Lead, mentor, and develop a team of Project Managers, Senior PMs, Document Controllers, and Project Coordinators Foster a high-performance culture focused on accountability, collaboration, and continuous improvement. Project Oversight & Delivery Oversee the full lifecycle of modular OSM projects from design handover to client delivery. Ensure projects are delivered on time, within budget, and to the highest quality standards. Commercial & Contract Management Review and negotiate subcontractors and supplier agreements. Ensure subcontractor performance aligns with contractual terms, cost, and quality requirements. Manage disputes and variations with subcontractors to protect commercial interests. Track project commercial performance and provide regular reports to senior management. Analyse commercial data to identify trends, opportunities for cost savings, and process improvements. Lead monthly commercial reviews with project and finance teams. Prepare, submit, and negotiate claims for additional time or costs with clients and suppliers. Manage dispute resolution processes including mediation, arbitration, or litigation support. Ensure all changes are documented, justified, and approved in line with contract procedures. Liaise between project teams, clients, and legal advisors to ensure smooth commercial operations. Provide commercial training and guidance to project managers and engineers. Maintain positive client relationships while safeguarding company commercial interests. Governance & Risk Management Implement and maintain robust project governance frameworks. Monitor project risks, issues, and dependencies, and ensure timely resolution and escalation. Cross‑Functional Collaboration Work closely with commercial, engineering, scheduling, manufacturing, quality and finance teams to align project execution with business objectives. Act as a key liaison between internal teams and external stakeholders Client & Stakeholder Engagement Serve as the primary escalation point for project-related issues. Ensure clear, consistent communication with clients and senior leadership throughout project delivery. Performance & Resource Planning Develop and manage resource plans to ensure optimal team allocation across projects. Track and report on key performance indicators (KPIs) for project delivery and team performance Compliance & Quality Assurance Ensure all projects comply with client specifications, regulatory requirements, and internal quality standards. Drive continuous improvement initiatives across the project delivery function. Qualifications Degree in Engineering, Construction Management, or related field PMP, Prince2, or equivalent certification preferred. Lean or Six Sigma experience is an advantage. Company Benefits Company Pension Scheme Company Healthcare Plan Health and wellness support (e.g., EAP, mental health resources) Death in Service Life Insurance Long Term Illness Benefit Free On‑site parking at all Suretank facilities Training and development opportunities Career progression within a growing company Flexible working arrangements (where applicable) #J-18808-Ljbffr
