Facilities Coordinator role involves working with clients, vendors, and contractors to ensure facility tasks and work orders are complete, focusing on operations and support for Property Managers. About the Role: As a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans. Key Responsibilities: Work with landlords, tenants, and service providers to implement and recognize procedures, policies, and reporting formats. Acknowledge client inquiries and collect work orders. Collect information reports to find out performance and progress status. File work orders, proposals, department files, and other paperwork submitted by vendors. Monitor activities that happen outside the building, such as proper waste disposal and recycling. Follow instructions, short correspondence, and memos and ask clarifying questions. Respond to common inquiries or complaints from clients, co-workers, and supervisors. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Deliver own output by following defined procedures and processes under close supervision and guidance. Requirements: High School Diploma with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Strong organizational skills with an inquisitive mindset. Basic math skills.
Facilities Coordinator Job ID: 187578 Posted: 09-Oct-2024 Service line: GWS Segment Role type: Full-time Areas of Interest: Administrative, Facilities Management Location(s): Waterford - Waterford - Ireland About the Role: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans. What You’ll Do: Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats. Acknowledge all client inquiries and collect work orders. Collect information reports to find out performance and progress status. File work orders, proposals, department files, and other paperwork submitted by vendors. Monitor activities that happen outside the building, such as proper waste disposal and recycling. Follow instructions, short correspondence, and memos and ask clarifying questions. Respond to common inquiries or complaints from clients, co-workers, and supervisors. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Impact through clearly defined duties, methods, and tasks are described in detail. Deliver own output by following defined procedures and processes under close supervision and guidance. What You’ll Need: High School Diploma with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. #J-18808-Ljbffr
Electrical Maintenance Technician Job ID 187234 Posted 09-Oct-2024 Service line GWS Segment Role type Full-time Areas of Interest Building Management, Engineering/Maintenance, Facilities Management Location(s) Dublin - Dublin - Ireland About the Role: As a CBRE Electrical Technician, you will inspect, repair, replace, install, wire, adjust, and maintain all equipment for an assigned location. This job is part of the Engineering and Technical Services job function. They are responsible for providing support, preventive maintenance, and repairs on equipment and systems. What You’ll Do: Review and follow instructions covering the scheduled and emergency repair, installation, and inspection of work to be done. Advise when the immediate shutdown of equipment is necessary to minimize damage, or when temporarily continued operations will have no harmful effect. Dismantle, clean, repair, replace, etc. electrical equipment taking all safety precautions. Make mechanical repairs as required in connection with the servicing of electrical equipment. Install, splice, or replace sections of wire incidental to repair or temporary installation. Make emergency mechanical repairs without other maintenance personnel. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Impact through clearly defined duties, methods, and tasks are described in detail. Deliver own output by following defined procedures and processes under close supervision and guidance. What You’ll Need: High School Diploma, GED, or trade school diploma with 1-2 years of job-related experience. In lieu of a diploma, a combination of experience and education will be considered. Meet the physical requirements of this role including stooping, standing, walking, climbing stairs/ladders, and the ability to lift/carry heavy loads of 50 lbs. or more. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. #J-18808-Ljbffr
Assistant Accountant Job ID: 187175 Posted: 10-Oct-2024 Service line: Advisory Segment Role type: Full-time Areas of Interest: Accounting/Finance Location(s): Dublin - Dublin - Ireland Job Title: Assistant Accountant – Finance Location: 3rd Floor Connaught House 1 Burlington Road Dublin 4 D04 C5Y6 Reports to: Finance Director About the Role The Assistant Accountant role is a key support role within the Finance team for the CBRE business in Ireland. The role’s main purpose is to support the Finance team in the day-to-day operational functions, month-end reporting, and statutory reporting requirements. This will be an exciting and busy role for the right person within a market leading Real Estate business and would suit someone who enjoys having ownership over their day-to-day responsibilities and thrives in a fast-paced environment. Key Responsibilities Journal entries Account reconciliations, including intercompany Assisting with Accounts Receivable/Accounts Payable VAT returns and analysis Supporting the preparation of monthly management accounts Reporting on month end balance sheet reconciliations in a timely manner. Investigate and escalate any differences to the next escalation point Preparing supporting schedules & liaising with external auditors Assisting with ad-hoc projects as they arise Liaising with all departments and other finance teams to ensure a smooth reporting process and to ensure deadlines are adhered to Experience & Skills Min 2 years experience in a similar role; Holds a third level degree; Pursuing a professional accountancy qualification Good understanding of journal entries and month-end reporting Excellent attention to detail with a methodical approach to work and tasks; Strong IT skills and proficient in Excel; Be able to administer and manage an ongoing workload of tasks on a continuous basis; Enthusiastic and motivated self-starter; Strong communication skills and excellent problem-solving ability About CBRE Advisory Ireland CBRE Advisory (Irl) Limited is the country’s largest commercial real estate services company with offices in Dublin and Cork. Currently employing over 170 employees, we work with occupiers, investors and developers of office, industrial and logistics, retail, hotel and healthcare property, providing strategic advice and execution for property sales and leasing; tenant representation, corporate services; property and project management; appraisal and valuation; development services; investment management and debt advisory; business rates and compulsory purchase and research and consulting. Please visit our website at www.cbre.ie About CBRE Group, Inc. CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2023 revenue). The company has more than 130,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at www.cbre.com Equal Opportunities We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, color, nationality, ethnic or national origin, religion or belief, disability, or age. Salary & Benefits An attractive remuneration package on offer. #J-18808-Ljbffr
Site Lead - Pharmaceutical Job ID: 186417 Posted: 09-Oct-2024 Service line: GWS Segment Role type: Full-time Areas of Interest: Building Management, Customer Service, Engineering/Maintenance, Facilities Management Location(s): Waterford - Waterford - Ireland This role is to lead the integrated facilities management (IFM) for CBRE GWS on one of our pharmaceutical sites in Waterford. This includes the delivery, monitoring, and control of all services in scope. The successful candidate will be responsible for the management of the business through actively engaging with the customer. A technical engineering background with pharmaceutical cGMP experience is a requirement for this role. Manages, supervises, and coordinates the work of the Facilities and Maintenance group to ensure that the building services are maintained and repaired properly and on schedule. Follows current good manufacturing practices, provides operational support for both the administration and manufacturing facility. This position is also responsible for managing employees and external service providers related to black utilities and soft services for the facility, equipment and utilities maintenance, cleaning and upkeep of the building and grounds. Key responsibilities will include but not limited to the following: Providing leadership, management and development of assigned contracts ensuring financial and operational commitments are met and exceeded Own the operational budgets, fully accountable for monthly expenditure with responsibility for the invoicing process, meeting margins and the client’s expectations Own the financial cost reduction glide path Management of employees, this will include their personal development, performance management and goal achievement in a safe working environment Ensuring customer focus within all operational activities and ensuring effective relationships are maintained with key client contacts Quality, Environmental & Health and Safety Compliance of operations under your control Adherence to company policies and procedures and people management processes Manage any in-scope calibration program Delivering continuous improvement by employing best practice and innovative solutions Building positive relationships with clients and customers. Ensuring the outsourced IFM relationship operates within contractual KPI's and SLA's Leading a team of operational employees. Working closely with them to foster team excellence and support them in their development Support the continuous review of supplier services to ensure best practice and value for money is achieved Develop Facility Management KPI’s and maintain tracking tools to monitor department commitments and assignments related to compliance and quality systems report Facility maintenance performance to management Develop detailed shutdown schedules with all stakeholders and track and report on progress during shutdown execution Partner with the Site Maintenance technicians to ensure upkeep of all black and clean utility systems and no business interruption Analyze data from the computerized maintenance management system and team performance and highlight opportunities for further improvement Maintain cGMP records, both paper based and electronic Develop and implement the standard operating procedures for Facilities Follow escalation policy for all critical issues Maintain monthly reports and KPIs Host Quarterly Business Reviews with key managed service providers Manage the soft services including: Manage all components of food services & cleaning (incl GxP) Landscaping and building fabric maintenance. Manage the hard services including: Manage part of the validated HVAC systems Annual clean room re validation program Manage the inter space pressure cascade process Manage the black utilities Chillers, DX refrigeration plant, cooling towers, water pumps Process water distribution Manage the non-validated HVAC systems Qualifications: Minimum 5 years in a similar role Mechanical or Electrical Qualification Previous pharma experience highly desirable #J-18808-Ljbffr
FM Planner/Scheduler Job ID: 184169 Posted: 25-Sep-2024 Service line: GWS Segment Role type: Full-time Areas of Interest: Administrative, Building Management, Engineering/Maintenance, Facilities Management Location(s): Kilkenny - Kilkenny - Ireland CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Planner/Scheduler to join the team located in Ballydine. The successful candidate will be responsible for processing and administering all work order requests and the Computerized Maintenance Management Systems (CMMS). Role Summary: Receive work order requests and process through to completion Communicate with requester to determine total scope / priority of work to be performed Keep requester apprised as to the status of the work order until completion Administer the preventative maintenance tracking and documentation programs Assign and distribute the work to the appropriate supervisor, review scope and frequency of assignments with the supervisor and make changes where required Identify resources and materials required to execute the requested work Verify the availability of those resources prior to scheduling the work Act as a contact / liaison between O&M staff and the requesting department for the planning and scheduling of work performed by O&M site team Generate and provide management reports on topics tracked such as overtime, work backlog, equipment repair history / cost, work orders and customer satisfaction May estimate job requirements for preventative maintenance activities including, number / type of O&M staff to be assigned and number of man-hours per task Attend daily / weekly meetings with facility maintenance management Submit written notifications to departments to coordinate upcoming shutdowns Utilise computerized maintenance management system to manage work order history and track job status and repair costs Assist with coordination and recommendation of the use of outside services when outside labour is required to execute jobs Identify opportunities to improve process, planning or performance through analysis of work order flow, project demands and expectations May review utilisation and cost data to recommend corrective actions to reduce costs Perform all work in accordance with established safety procedures Experience Required: Essential: Experience of working in a fast paced, operational environment Post apprentice experience within the Laboratory Instrument Support sector Strong analytical skills Proven ability to break down and solve complex problems in a logical and structured approach PC literate – MS Suite (Word, Excel, PowerPoint etc.) Strong relationship management and excellent communication / influencing skills Ability to work to own initiative but team orientated Strong written and verbal communication skills Robust and assertive attitude towards achieving results High customer focus Desired: Pharmaceutical / Regulated working background PC hardware / architecture and Communication Systems knowledge (Ethernet / RS232) SAP experience #J-18808-Ljbffr
