We have been retained on a fully exclusive basis once again by our long-standing client to assist them in making a critical new hire in Dublin for their base of operations. Please make sure you read the following details carefully before making any applications. We are looking for a highly professional, discreet, meticulous, and polished Executive Assistant to work with two Senior Executives in an extraordinarily successful organisation to support them consistently on a daily basis in a fully on site role in the Greater Dublin Area. The Company Our client is a highly respected, Dublin-based international financial services organisation operating at the premium end of the investment and wealth preservation sector. Established over two decades ago, they support a global client base spanning more than 130 countries and oversee in excess of $1 billion in client assets. The business has built its reputation on discretion, trust, and operational excellence, providing sophisticated investment solutions to private clients, high-net-worth individuals, family offices, and institutional partners. Their leadership team are recognised voices within their sector, regularly contributing to international media, industry research, and global financial forums. This is a high-performance, commercially driven organisation with a strong entrepreneurial culture and a commitment to delivering best-in-class client service. Their continued growth is underpinned by innovation, robust operational infrastructure, and an unwavering focus on quality and professionalism. Working at the heart of the organisation, this role will support senior leadership in a business defined by pace, precision, and global reach. It offers the opportunity to join a trusted and influential firm where professionalism, confidentiality, and excellence are part of the daily standard. Position Description A senior Executive Assistant who reports to two senior executives and empowers their work by anticipating needs, managing complex schedules, preparing concise senior-level materials, handling legal and HR administration, and delivering an excellent front-of-house experience. The post requires absolute discretion, the highest integrity, and a proactive, self-starting approach.Major Areas of Responsibility At a prominent level you will be responsible for the following: Reporting to two senior executives. Provide daily calendar summaries, weekly briefing packs, action trackers, expense reconciliations, and concise post-meeting notes. Internal and external groups you will work with Legal, People Operations, Finance, Trading & Private Clients, IT, Facilities, external counsel, travel partners and visiting clients.Work to be Delivered Diary ownership and calendar optimisation, travel and event logistics, front-of-house for visiting clients, legal document handling, HR administration, and routine finance admin.Professional Standards Accuracy, timeliness, professional presentation, confidentiality and compliance with company IT and data policies.Risks to Manage -Scheduling conflicts, missed actions, data protection or confidentiality incidents, reputational risk from client interactions and non-compliance with contract deadlines. -Relationships to manage and standard expected. -Trusted, prompt and professional liaison with senior leaders, internal teams, and external advisers; act as a helpful gatekeeper who enables rather than blocks. Strategies to Develop -Proactive time protection and forward planning for executives; standard templates and checklists to ensure meeting readiness and compliant document workflows. Functions you will be responsible for -Executive diary management, travel, and event coordination, legal and HR administrative workflows, expense and vendor liaison, front-of-house duties, and ad hoc project support. Primary Objectives In this role you will be tasked with the following primary objectives: Minimise senior executives' time spent on administration and maximise their readiness for strategic decisions. Deliver discreet, high-quality front-of-house service for clients and partners. Ensure legal and HR documentation is accurate, secure, and processed punctually. Anticipate needs, remove friction, and keep complex schedules and logistics running smoothly.Detailed responsibilities Executive support and diary management Own the calendars of two senior executives. Anticipate conflicts and priorities, protect time for strategy, and prepare concise pre-reads and post-meeting action trackers. Coordinate complex, multi-party scheduling across time zones and manage competing requests with clear prioritisation. Travel, events and front-of-house coordination. Arrange complex international travel and itineraries, handle visas, per diems, ground transport, and itinerary changes. Ensure travel readiness. Manage the front desk for visiting clients, host executive meetings and coordinate small executive events end to end. Ensure professional presentation of visitors' experience. Legal and documentation management Manage routine legal documentation, NDAs, and contract workflows in close liaison with legal counsel. Track execution, renewals, and repository filing. Maintain secure records and follow company policies for data protection and document retention. Human resources and administration Support onboarding and exit administration, probation paperwork, confidentiality agreements, and other People Operations tasks. Process executive expenses, manage invoices and liaise with Finance for timely reconciliation. Stakeholder management and confidentiality Build trusted relationships across the business and with external advisers. Act as a discreet gatekeeper and enable timely, accurate communications on behalf of executives. Apply the highest standards of confidentiality, escalate potential data or reputational risks, and comply with IT and employee data policies.Job Requirements Broad knowledge and experience in: Executive support, travel and event logistics, basic contract administration, HR administration, and front-of-house client service.Above average skills in: Complex diary and logistics coordination, stakeholder management, and task prioritisation. Excellent skills in written and verbal communications and negotiations. Clear, concise written briefings and confident verbal liaison with senior stakeholders and clients.Excellent skills in: Attention to detail, time management, document control, and presentation.Demonstrated ability to: Anticipate needs, take initiative, and deliver under pressure. Work with absolute discretion; be honest and act with the highest integrity.General knowledge of: GDPR and data-handling basics, corporate document workflows, and confidentiality best practice.Experience/Requirements: Minimum 10 years' relevant experience supporting senior leaders, or equivalent prior experience. Candidates re-entering the workforce after a career break will be considered and assessed on prior service and transferable skills. Experience in legal, financial services or fintech is a strong advantage. An ideal person will be assertive, confident, personable, considerate, empathetic, also organised, well read, intellectual, curious and adventurous.Excellent and demonstrable: Professionalism, initiative, a proactive approach to tasks and a track record of reliable delivery.Physical demands Occasional lifting of event materials may be required.Work Environment Primarily based at the Dublin office with occasional international travel as required. Flexibility required regards hours on rare occasions when executives travel or events run outside normal hours.This is an outstanding opportunity for a commercially aware Executive Assistant to further enhance their career with an internationally recognised organisation with an enviable reputation in their industry. All expressions of interest and applications are treated with the utmost respect and confidence. xsokbrc Send your CV and a short cover note/email to our Multi-Sector Recruitment Team to apply. Applications will only be considered from candidates with existing legal right to work in Ireland
